ENTOV-HVM: Key Risks and Possible Treatments

This blog post is a draft response to “Section 4 Implementation / 4.1 Coherence and Effectiveness of the Work Plans / Section 4.1.3     Risk Analysis and Contingency Plans” in the technical annex of the planned COST 2019 Open Call Proposal Reference: OC-2019-1-23678 "Open European Network for Enterprise Innovation in High Value Manufacturing (ENTOV-HVM)".
The image shows a life guard tower in Venice, California to exemplify the perspective that effective risk and uncertainty management are core to successful project execution (retrieved from http://www.towleroad.com/2017/10/rainbow-lifeguard-tower-2/).
The following table is an excerpt from the ENTOV-HVM risk register which highlights the key (high) risks and / or possible issues to the proposed ENTOV-HVM actions and point to relevant probabilities, impact, including potential treatments.

Risk and / or possible issues
Probability
Impact
Treatment
The minimum viable pairs of participant (senior and early career) in the innovation web commercialization archetype roles (including needed web weavers) is not achieved.
High
High
Intensify requests for existing viable participants to recommend individuals in their trusted network. Ensure that participants only apply for a role in relevant pairs.
The participants in the innovation web roles (including web weavers) do not meet the behavioural requirements for healthy exchange of tangible and deliverable exchanges.
High
High
Increase rigor of approving participant (pair) participation in formal project roles since this behaviour cannot be trained as part of the ENTOV-HVM effort. The use of living system principles to self-selection is promising yet creates tensions with formal schedule planning.
Minimum required work effort to meet the number of intended deliverables is not provided due to lack of sufficient resources (i.e. funding of staff position at proposer institutions)
High
High
Ensure sufficient momentum in soliciting further grants and / or industry project funding in order to fund required work effort. Do not launch work efforts at risk.
Proposer institutions in COST Target Inclusiveness Countries are unable to solicit participation in training schools, joint research-industry workshops and innovation cohorts.
High
High
Apply short-interval monitoring and ensure the complete network pro-actively supports relevant marketing and recruitment measures. Each event should be driven forward by all network members and crystalize at the relevant proposer institution in the COST Target Inclusiveness Country.
Workgroup efforts and project deliverables do not meet the needs of the role participants
High
High
Web weavers need to ensure that pair-therapy approaches are taken to improving the relationships between relevant participants, including discovery of “true” needs.
ENTOV-HVM does not have sufficient resources to manage the very high collaboration / coordination facilitation which is required due to the complex nature of the challenge being addressed.
High
High
ENTOV-HVM is a complex effort and the collaboration / coordination overhead is expected to exceed 25% of direct deliverable related effort. This needs to be factored into project planning from the outset.
ENTOV-HVM does not have sufficient resources to manage the churn of participants due to the “open” nature of the effort.
High
High
By design ENTOV-HVM is “open” and a significant churn of participants is expected. This must be addressed by maintaining budgeted collaboration / coordination efforts during the whole project life cycle.
 
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